The Benefits of Virtual Board Meetings
As the pandemic grows it becomes more difficult for nonprofit board members to meet in person to discuss critical questions and offer strategic guidance. In response increasingly, organizations are conducting virtual meetings in the midst of the crisis. While going digital might appear like a hassle, it could be an excellent method for non-profits and charities to make their meetings more effective and productive.
Meetings online are not just more affordable, but also more convenient for attendees. Online meetings are more comfortable for all attendees. They don’t need to manage traffic, tight agendas for meetings, or travel stress which could cause them to lose focus during the meeting. This increases the chance that all board members will attend the virtual meetings and participate in discussions.
Moreover, a good software for managing meetings allows you to keep track of and archive your meetings. This means that even if you are not able to attend a meeting, you will be able to access the minutes and other documents later. You can then go through the decisions you made and actions following the meeting.
To ensure that your virtual meetings are as productive as you can you must prepare for the meeting in advance. This includes ensuring that the meeting is held at a time that is most convenient for everyone. Also, you must ensure that everyone is calling from an area that is quiet to reduce background noise. Also, it is important to conduct a roll-call at the beginning of the meeting to ensure that there is a quorum. Also, make use of the tools for meeting voting to ensure the audience is engaged and avoid having to resort to verbal or virtual “show of hands” votes.
